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Privacy Policy

    Human Resources Management Association of Central Massachusetts, Inc.

    Online Privacy Statement

     

    Welcome to Human Resources Management Association of Central Massachusetts, Inc. Online, owned and produced by the Human Resources Management Association of Central Massachusetts, Inc. (“HRMA”) and hosted by the Society for Human Resources Management (“SHRM”).  HRMA is a membership association for human resource professionals.  Our website is available to all visitors, although some content and features are restricted to HRMA members.

    Throughout HRMA Online, there are forms for visitors to request information.  These forms may ask for contact information (such as your phone number or email address), financial information (such as your credit card number), or demographic information (for example, your location, PHR/SPHR designation, etc.).  Contact information from these forms is used to provide the memberships that you request.  Forms on our site that request financial information do so in order to bill you for membership.

    This Online Privacy Policy discloses HRMA's privacy practices and contains detailed information about the following:

    1. What information of yours does HRMA Online collect?
    2. What are “cookies” and how does HRMA use them?
    3. What organization collects the information and who has access to it?
    4. How does HRMA use the information it collects?
    5. How can you modify your HRMA member information?
    6. What is the opt-out policy for HRMA Online?
    7. What types of security procedures are in place to protect against the loss, misuse or alteration of your information?

    All products and services on HRMA Online are made available subject to this Privacy Policy.  By using the products and services, you agree, without limitation or qualification, to be bound by this Privacy Policy.

    Questions regarding this statement should be directed to:

    Human Resources Management Association of Central Massachusetts, Inc.

    P.O. Box 281

    Worcester, MA  01613

    hrmacentralmass.shrm.org

    HRMA Online will update this policy from time-to-time, so please check back periodically.  If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will strive to prominently post such changes prior to implementing them.

    Frequently Asked Questions

    1.         What information of yours does HRMA Online collect?  HRMA collects personal information in the following ways from different parts of its website:

    1. HRMA Membership Applications: You are sharing personally identifiable information, including your name and mailing address, with us when you join HRMA or renew your HRMA membership through our website.  HRMA members are given a member ID and password to enable them to take advantage of restricted content and features on HRMA Online.
    2. Other Registration: You may be asked for personal information when registering for specific services.  For example, if you subscribe to an email newsletter, you will be asked to provide your email address.

    2.         What are “cookies” and how does HRMA use them?  A cookie is a small text file containing a unique identification number that is transferred from a website to the hard drive of your computer. This unique number identifies your web browser - but not you - to SHRM computers whenever you visit HRMA Online.  A cookie will not provide personally identifiable information about you, such as your name and address.  The use of cookies is now an industry standard, and cookies are currently used on most major websites.  Most web browsers are initially set up to accept cookies.  If you prefer, you can reset your browser to notify you when you have received a cookie.  You can also set your browser to refuse to accept cookies altogether.  While HRMA does not require you to use cookies, keep in mind that certain services will not function properly if you set your browser to refuse all cookies.

    To help serve you better, HRMA generally uses cookies to:

    • Identify return visitors.  Cookies let us remember your web browser so we can provide personalized member services such as your HRMA profile.  Cookies also allow us to identify HRMA members who are returning to the site, so you will not have to re-enter a member ID and password the next time you visit.
    • Display advertisements.  HRMA, through SHRM, uses an outside ad company to display SHRM-approved ads on our website.  The cookies received with banner ads are collected by SHRM’s ad company.  These cookies allow SHRM to manage the delivery of ads and do not collect personally identifiable information.  For more information about SHRM’s third party ad company, their cookies, and how to opt-out of those cookies, please click here.  

    3.         What organization collects the information and who has access to it?  Data collected through HRMA’s website is generally collected and maintained solely by HRMA.  More specifically:

    a.)  Personally identifiable information.

    (i)      Information provided when you register for services or products.  When you provide personally identifiable information on HRMA Online to register for a service, buy a product, or take advantage of a promotion; HRMA maintains that information and does not share it with any third-party.

    (ii)     Information provided when joining or renewing membership in HRMA.  If you join HRMA or renew your membership through our website, you provide personally identifiable information on the membership application.

    b.)  Anonymous information.

    SHRM may disclose to third-party sponsors/advertisers aggregate statistics (i.e., impressions and click-throughs on a company's advertisement).  Also, SHRM may share aggregate website statistics with the media or other third parties.  No personally identifiable information is disclosed to these sponsors/advertisers or other third parties as part of this process - only information in an aggregate form.

    Be aware that SHRM's sponsors, advertisers, and third-party content providers have links on HRMA’s site that take you to other websites.  For example, when you click on an ad displayed on HRMA Online, you are linked to another site.  Please note also that links to other websites are provided throughout HRMA Online for users’ information and convenience.  HRMA hopes that all third parties involved adhere to our policies regarding the privacy of our users.  However, HRMA’s Online Privacy Policy does not cover third-party data collection practices, and HRMA Online does not assume any responsibility for any actions of third parties.

    4.         How does HRMA use the information it collects?  HRMA collects information to provide you with the services you request.

    If you join HRMA or renew your HRMA membership through our website, we use the personally identifiable information you provide in the membership application to send you HRMA publications, information about member benefits and special offers, and other information that HRMA believes is relevant and useful to its members. 

    HRMA may be required by law enforcement or judicial authorities to provide information on individual users to the appropriate governmental authorities.  In matters involving a danger to personal or public safety, HRMA may voluntarily provide information to appropriate governmental authorities.

    5.         How can HRMA members modify their personal information?  HRMA members have the following options for changing and modifying information previously provided.

    You can send an e-mail to: admin@hrmacentralmass.org

    You can send mail to the following postal address:  HRMA, P.O. Box 281, Worcester, MA  01613

    6.         What is the opt-out policy for HRMA Online?  HRMA provides members and customers the opportunity to opt-out of receiving communications from us and our partners. If you no longer wish to receive specific communications or services, you have the following options:

    You can send an e-mail to: admin@hrmacentralmass.org

    You can send mail to the following postal address:  HRMA, P.O. Box 281, Worcester, MA  01613

    7.         What kinds of security procedures are in place to protect against the loss, misuse or alteration of your information?  HRMA Online has security measures, such as firewalls, in place to protect against the loss, misuse and alteration of your user data under our control.  While we cannot guarantee that loss, misuse or alteration to data will not occur, we take reasonable precautions to prevent such unfortunate occurrences.  Any other particularly sensitive information, such as your credit card number, collected for a commerce transaction is encrypted prior to transmission.

    You are ultimately responsible for the security of your HRMA member ID and password.  You may not share your HRMA member ID and password with colleagues or friends so they can access content or features on HRMA Online that are restricted to HRMA members only.  You should log out of your browser at the end of each computer session to ensure that others cannot access your personal information and correspondence, especially if you share a computer with someone else or are using a computer in a public place like a library or Internet cafe.

    Privacy Policy Effective February 2013